Job Description

Job Description

Job Description

Key Responsibilities:  

• Professionally answer, screen, and direct incoming calls. 

• Greet and assist clients, candidates, vendors, and employees with warmth and professionalism. 

• Maintain digital and physical filing systems with accuracy and confidentiality. 

• Manage and organize shared inboxes and assist with email correspondence. 

• Order and track office supplies for multiple locations while adhering to budget guidelines. 

• Maintain kitchen organization, inventory, and cleanliness standards. 

• Coordinate and distribute deliveries, ensuring packages are routed appropriately. 

• Handle faxing, scanning, copying, and document preparation. 

• Assist with data entry, reporting, and document management. 

• Support onboarding logistics and candidate check-ins as needed. 

• Coordinate employee birthday club orders and internal office celebrations. 

• Contact vendors for events, maintenance, and operational needs. 

• Run occasional business-related errands. 

• Support leadership with scheduling, calendar coordination, meeting preparation, and special projects. 

• Maintain strict confidentiality when handling sensitive company and employee information. 

• Provide general administrative support to multiple departments as assigned. 

  Qualifications:  

• Minimum 1–2 years of recruiting or candidate sourcing experience required  

• Experience sourcing candidates rather than relying solely on incoming applications 

• Experience conducting phone screens and evaluating candidate qualifications 

• Comfortable managing multiple openings and a high-volume candidate pipeline 

• Strong phone, written, and interpersonal communication skills 

• Strong organization and follow-up skills 

• Ability to work independently while following established recruiting processes 

• Comfortable working toward daily and weekly recruiting goals 

• Experience using job boards, LinkedIn, ATS platforms, and other sourcing tools 

• High-volume, call center, staffing agency, sales, or entry-level recruiting experience strongly preferred 

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